Registrar

Introduction

The Division of Registrar is mainly in charge of academic records, grading, registration and other related affairs for students.

About Student Status and Tuition Fees

  • Any new student who satisfies any of the following situations but cannot enroll within the stipulated time may apply for deferred admission by submission of related certificates before the start of the semester.
  • Reason for Application:(Only for the following reasons)
    • Medical reasons ( please attach a certification from NHI approved hospital.) 
      • Long-term care or rehabilitation due to serious illness.
    • Educational Internship or military service  (please attach an internship certificate or notice of military duty.)
    • Pregnancy, childbirth, or raising children under the age of three (please attach document issued by hospital.)
    • Under special circumstances and have been approved by the Vice President for Academic affairs.
    • Reasons for compliance with relevant laws and regulations.
  • Related Documents :
  • Information to be update
    • Chinese/English Name
    • Sex
    • Alien Resident Certificate (ARC) No.
    • Date of Birth
    • Permanent Address
    • Correspondence Address
    • Others
  • Application instructions 
    • Apply By Email：Please email the application from and the copy of proofs to the Division of Registrar. (according student’s campus).The original of proofs, please send by registered mail to the Division of Registrar.
      • Email Address / Registered Mail Address of Division of Registrar
    • Apply at school
      • Please submit the application form and the proofs to the Division of Registrar during working Day (Mon.-Fri.).
  • Relation Documents: NYCU Updating Personal Information Form
  • Students who need to apply for suspension of schooling are allowed to apply online.
  • Please enter NYCU Portal and download the application form, then follow all the steps to finish procedure.
  • Access Path：NYCU Portal /System Links/ NYCU Campus/ Grading System/ 線上學籍異動申請/ 休學申請
  • For other questions related to suspension of schooling, please contact the Division of Registrar.
  • The contact information of the Division of Registrar:
    • Yang Ming Campus: (02)2825-0296；E-mail: registration@nycu.edu.tw
    • Chiao Tung Campus:03-5712121 Ext. 31999；registra@nycu.edu.tw

Notes:

  • Application form for suspending school and leaving school (authorized by both “Applicant” and “Parent or Legal Agent”).
  • Applicant should follow all the steps to finish procedure in 7 days.
  • The above-mentioned registration day, school day, start of semester, and calculation of semester, etc., shall be determined in accordance with the calendar in this revised announcement.
  • Any student who completes the leave of absence process before or on the class start date may be exempted from tuition and miscellaneous fees. Otherwise, the student seeking leave of absence shall still make the timely payment of the tuition and miscellaneous fees, and request for refund on a pro rata basis as required, subject to when the leave of absence process has been completed.
  • If students are unable to pay the tuition fees before the payment deadline , please fill in the 【Student’s Request Form (Delayed payment of tuition) 】and apply it to the Division of Registrar within the first two weeks after school starts. The extension can be for up to 6 weeks
  • Related Documents :
  • Each student shall pay various fees due within three days after the date when the class starts as identified in the calendar for each semester. The registration will be deemed completed upon such payment.
  • Any student who cannot meet the payment deadline due to any special reason shall submit the payment postponement request, within two weeks after the class starts at latest, to the Office of Academic Affairs for approval and record upon the review and consent of the advisor (or class mentor), and the head of the academic unit of the student, and the Office of International Affairs in case of foreign students.
  • Failure to make the payment within three days after the date when the class starts as identified in the calendar, or complete the payment postponement request within two weeks after the class starts will result in expulsion due to unsuccessful registration. If the payment postponement request has been approved, the student shall make the payment before the deadline requested by him/her, or he/she will be expelled from NYCU.

The  fees to be paid by the students: 【List of Tuition and Miscellaneous Fees for the 2022 School Year】

Apply for Academic Documents and Transcripts

  • Application Categories:
    • Chinese Transcript for Current Semester
    • Chinese/English Transcript for All Semesters
  • How to apply? 
    • Use the Automatic payment service machine【Applicant can pick up the documents immediately】
      • location:
        • Chiao Tung Campus: Auditorium or Science Building 1
        • Yang Ming Campus: The third floor of the Administration Building
    • Online application 【The documents will be mailed to the specified address directly after they are created.】
    • Apply at school 【Applicant need to pay the fees at school first and acquire the documents after one working day.】 
  • Application Categories:
    • Chinese/English Certification of Enrollment
    • Chinese/English Certification of Degree
  • How to apply? 
    • Use the Automatic payment service machine【Applicant can pick up the Certification of Enrollment immediately】
      • location：
        • Chiao Tung Campus：Auditorium or Science Building 1
        • Yang Ming Campus：The third floor of the Administration Building
    • Online application 【The documents will be mailed to the specified address directly after they are created.】
      • Academic Document Application System
      • Alumni who enrolled NYMU after 2010 please submit the application by mail and enclose a self-addressed, stamped envelope and money order (payable to：國立陽明交通大學). After the document is created, it will be mailed to the specified address.
    • Apply for Certification of Enrollment (Online)
    • Apply at school 【Applicant should bring the original and photocopy of the front and back of your student ID card to the Division of Registrar.】 

Graduate and School leaving Procedure

  • Please follow the instructions to complete School leaving Procedure before the deadline.
  • Working days: Mon.~Fri. 08:30 A.M.– 12:00 P.M.； 13:30 P.M.– 17:00 P.M.
  • Venue: Division of Registrar
  • Procedure for receiving a degree certificate:
    • Grades Check
      • Please check all grades have been submitted.
      • Please check your grades online in advance.
      • If the grade has not been notified, please confirm with the teacher; if the teacher had submitted, please contact the Division of Registrar.
    • School Leaving Procedure
      • Please login the NYCU portal and enter “Graduation Procedures” complete the following procedures online.
      • Check personal information.
    • Diploma Pickup (Must complete the above items)
      • Student should submit the student ID card before sign after receiving Chinese and English degree certificates.
      • If the student cannot collect the certificates in person and need to entrust others to go through the school leaving formalities, please submit the passport, student ID and the letter of authorization to the deputy, so that the degree certificate can be received on behalf.
  • Related Documents :

Please follow the instructions to complete school leaving Procedure before the deadline; if anyone cannot complete the graduation procedures before the deadline, please apply for delated graduation.

  • Working days: Mon.~Fri. 08:30 A.M.– 12:00 P.M.； 13:30 P.M.– 17:00 P.M.
  • Venue: Division of Registrar
  • Procedure for receiving a degree certificate:
    • Grades Check
      • Please check all grades have been submitted.
      • If the grade has not been notified, please confirm with the teacher; if the teacher had submitted, please contact the Division of Registrar.
    • Upload of e-Thesis
      • Please follow the instructions of “Uploading and Inquiry of Thesis” in the library for uploading your thesis.
      • The authorization letter for e-Thesis will be given after being approved by the library (will take 1-2 working days), Print out and get a signature from the advisor on the authority letter.
    • Print thesis
    • School Leaving Procedure
      • Login the NYCU portal and “Graduation Procedures” complete the following procedures online.
      • Check personal information.
      • Students that require refunds need to complete the above checklists and complete the submission of the thesis to Division of Registrar first before applying for the refund.
    • Submit documents
      • Submit documents to the Division of Registrar.
        • The copy of the thesis (Hardcover or softcover copy) 
        • Original copy of  Thesis Approval Form
        • Student ID Card
    • Diploma Pickup (Must complete the above items)
      • Student should summit the student ID card before sign after receiving Chinese and English degree certificates. (The Division of Registrar will return the student ID after inspection.)
      • If the student cannot collect the certificates in person and need to entrust others to go through the school leaving formalities, please submit the passport, student ID and the letter of authorization to the deputy, so that the degree certificate can be received on behalf.

Notes:

  • The topic of the thesis should be the same as the “Thesis Approval Form” and “Thesis Defense Grading Sheet“.
  • This method is applicable only to any student whose “Adviser Has No Access Rights to the NYCU Portal” (such as an Adjunct Professor, Off-Campus Adviser, etc.), please download and fill out “Who Have Completed the Master or Doctoral Program at NYCU”. (Yang Ming Campus only.)
  1.  
  • Students in the bachelor’s program who satisfy the following standards may apply for graduation earlier by one semester or one school year.
    • Have completed the courses and credits as required, with a GPA 3.0 or more, or ranking top 20% among all students of the department (group/class).
    • With passing ethics grades for each semester.
    • Have completed the internship and passed required courses, in the case of students of departments requiring an internship period.

Notes:

  • The students who attend the class of a higher year as junior or more after admission are not allowed to apply for earlier graduation.
  • Students who wish to apply for earlier graduation shall file the application from one week after the add and drop deadline of the current semester to the end of the current semester (January 31 or July 31).
  • If the students satisfy the early graduation conditions upon the primary review by the relevant department and reexamination by the Division of Registrar, they may be conferred the bachelor’s degree diploma upon authorization of the Vice President for Academic Affairs.

RELATED LINKS

LINKS

REGULATIONS
APPLICATION FORMS
CALENDER